Managing your team
Use the forms below to onboard and off board full-time and part-time employees, interns, or contractors through Goodnation, or to make adjustments to pay, title, and role.
ONBOARDING
Onboarding a new W2 employee or intern
When: Complete this form at least two weeks in advance of the start date. Prepare with this checklist.
Who: The form is to be completed by the direct supervisor, an HR or operations staff, or other executive staff, not by the new employee
What to expect after the form is submitted (these steps will automatically be sent to the new employee, with you copied):
Prior to start date: Goodnation will send the offer letter our for signature and will set the employee up in TriNet, our payroll and benefits platform.
Day 1:
On their first day of employment, the employee will receive an invitation from TriNet to create their account
They should be prepared to complete their portion of the I9 by end of day, and share with hr@goodnation.io the required I9 documentation
Employee should set up their direct deposit and tax withholdings
Within 30 days
Employees have 30 days to select or waive benefits, with coverage dating back to their first day of employment
On the 1st of the following month, employees can enroll in their retirement plan
Onboarding a 1099 contractor - Worker Classification Evaluation
Misclassifying a worker as an IC rather than as a W2 employee can result in steep penalties for your program and for Goodnation. To that end, please help Goodnation classify your team members appropriately.
To consider: While the default first step for hiring a new contractor (or renewing, if they were hired prior to January 2025) is to complete the Worker Classification Evaluation, there are some clear instances in which it is not necessary and you can move straight to onboarding the contractor, such as:
An individual working on a one-time project
An individual working on a temporary or short-term project
An individual working less than full time and who has other clients for which they do similar work
Hiring a firm with multiple employees for any length of project, such as a law firm, social media agency, or accounting firm (please note that an individual with an LLC does not automatically qualify them as an independent contractor)
Someone being an independent contractor with us prior to the January 2025 start of this process doesn’t preclude them from going through the evaluation.
When: Complete the form at least two weeks prior to when you plan on an independent contractor beginning
Who: The form is to be completed by a program team member, not by the contractor
What to expect after the form is submitted:
Goodnation will review the submission and, based on government worker classification tests, determine if your new worker should be classified as an independent contractor or a W2 employee.
Within a few days, we will follow up with appropriate next steps based on the decision. Our process assures that the steps move along quickly and efficiently.
ADJUSTING
Adjusting W2 employee information
What: For promotions, demotions, title changes, pay changes, or recurring or one-time stipend payments
When: Complete the form at least two weeks in advance of the change. For bulk changes, please coordinate with your Program Manager before submitting the form.
Who: The form is to be completed by the direct supervisor, an HR or operations staff, or other executive staff, not by the employee
What to expect after the form is submitted:
Goodnation will make the adjustments in the employee’s TriNet account
Adjusting 1099 vendor or consultant information
What: For changes to current agreement, typically around pay, term dates, or scope of work
When: Complete the form, which includes uploading the reviewed but unsigned addendum, at least two weeks in advance of the change
Who: The form is to be completed by the program team, not the consultant
What to expect after the form is submitted:
Goodnation will send the unsigned addendum to the vendor, with the program contact on copy, for signature by all parties
OFFBOARDING
Offboarding a W2 employee
When: Complete the form at least two weeks in advance of the termination date, when possible. Not doing so may result in charges for late final paycheck.
Please note that prior to an involuntary separation, a performance improvement plan (PIP) must have been in place for a minimum of 60 days, and your Program Manager and the HR team should be made aware of the situation and kept in the loop. Please review the PIP instructions to understand what constitutes the need for a PIP, and reach out to hr@goodnation.io to address any unique or nuanced situations.
Who: The form is to be completed by the direct supervisor, an HR or operations staff, or other executive staff, not by the employee
What to expect after the form is submitted:
Goodnation will handle offboarding from a payroll and compliance perspective, with pay and benefits ending on the employee’s last day
Program and employee will receive emails with next steps they are responsible for once this form is completed.